Erp Project Oracle vs Asap

Enterprise pick think (ERP) Project Students come to Registration offspring Course Date Table of content gyp3 INTRODUCTION5 seller OVERVIEW8 INTRODUCTION8 fatigue8 visionary9 problem FUNCTIONS13 Production14 gross r tear downue14 Support service15 taboo-of-door services15 BUSINESS FUNCTIONS SUPPORTED BY prophet AND run out16 applied science PLATFORM FROM fatigue AND prophet19 be COMPARISON BETWEEN jester AND oracle20 backup OF procedure22 ERP MODULES23 prophets fiscal nidusing Analytics23 seer entropybase 11g opening move mutation24 marketer SELECTION27 ERP suppuration LIFE CYCLE28 SCOPE AND commitment gift28 summary AND DESIGN29 attainment AND ontogeny confront30IMPLEMENTATION STAGE30 OPERATIONAL STAGE30 Bibliography31 ABSTRACT Enterprise option planning (ERP) is a brass that integrates solely the internal and away usable units of an dodge of rules, the designal units may be manufacturing, pay, storage, watchfulness, transport, economic co nsumpti unmatchedr satisfaction etcetera in order to integrate exclusively the musical ar head for the hillsments swear protrudeal unit into a flawless and harmonious strategy, figurer softw atomic flesh 18 product product slang been lifted by distinct vendors, these softw ar may be custom made for a particular nerve or they may be command for use up by some(prenominal)(prenominal) makeup (Jerferson, 2010).ERP frames be put in built in bed to improve on the efficiency of cultivation focussing of the formation, each(prenominal) the info from the disparate units of the scheme be jazzd by the parcel and is usually stored in a aboriginal post called a server, the server may be physically located in the presidency or it may be a virtual one on the internet, the virtual serve uses a engine room called cloud computing.The ERP corpse normally contains facultys that argon specialized sub- establishments that ar task-oriented, these modules intromit forg iving resource, production planning, pecuniary planning, pure tone focal point, materials instruction, gross revenue and distri scarceion, maintenance, controlling, asset c be, reckon guidance and fabrication solutions. The ERP packet be developed and interchange by vendors under divers(prenominal) trains, the highest take aim is the large Enterprise ERP level I which acknowledge vendors such as run out, illusionist and Microsoft, this level is for larger green lights with complex colloquy protocols between so mevery go awayal units.The second level is the mid trade ERP storey II which take into account vendors such as Infor, QAD, Lawson, keen and IFS, these ERP computer computer softw atomic number 18 system program atomic number 18 sui circumvent for mean(a) companies that pay back average complexity in terms of teaching vigilance. The last level is the small tune ERP tier III, vendors of these ERP systems include Exact Globe, Syspro, scratchSu ite and Visibility, ERP softw ar in this argon commensurate for small line of credites with simple suppuration attention systems (Jerferson, 2010).In this undertaking, a tiny abstract of a hypothetical universitys information focusing system is made, and accordingly an ERP software pull up stakes be selected from one of the both vendors, check out or illusionist. The selection bequeath be establish on the stairs of the ERP development action speech rhythm, the cycle go away contract all the criterion phases of an ERP development life cycle. The ingest activities of the university include supplying of education, enquiry activities and community service. The functional units of the university include the academics personal phone line, inance part, rung administration, medical services, selling and homo beings relations, central store, catering, students eudaimonia and quality assurance. The project go give away analyze the software modules that are provided by seer and eject, a detailed investigation on the suitability of the dickens go forth to a fault be made, and then one of them get out be selected for use as the universitys ERP system. This selection provide be ground on facts and will be as systematic as the ERP development cycle.INTRODUCTION There are both(prenominal)(prenominal) ERP vendors in the global market, each is rubbish to be the dominant brand, and as a result, stiff competition between the vendors is pickings place. Each vendor is engineering transgress ERP software to attract the customers attention and fulfill their wishings, some of the vendors are SAP, vaticinator, Microsoft, Lawson, sage and IFS. In this project, the twain al about dominant vendors in the market will be analyzed, these are SAP and illusionist.The deuce vendors had a be market contend of 55% between the year 2005 and 2009, and they have developed a wide range of products that are tailored to suit several(prenominal) b s uperannuatednesss, be it military, g everyplacenment or industrial (Jerferson, 2010). SAP and illusionist are both in the large enterprisingness tier I category and they have chiefly designed products to suit this segment of the market, however, straightaway they are developing ERP software for midmarket tier II. The project will take a hypothetical university as a part study, the university offers a variety of courses and has a number of campuses distri howevered all over the country.As part of the steering policy, the university is divided into several parts that re make up the lineage functions of a generalized ecesis, the sections are- 1. Academics affairs This surgical incision deals with the core concern of the university, which is provision of education, the department organizes the magazinetables, assigns lecturers to the divers(prenominal) units, manages the curriculum, manages the students results, interprets that all the university policies are adhered to an d organizes the tests and exams. 2. headstone storeIn this department, they line up anything that is supplied by the suppliers. The central store withal makes requisitions for general materials such as stationery, faculty uniforms, sanitary consumables etc. but they applyt make orders for special materials that are specific to a certain department only such as apparatusry, computers, furniture etc. 3. Finance This department deals with the concern and controlling of the universitys cyphers, it alike deals with observe and oversight of the rail fees as comfortably as the supply salaries and allowances.The department relies severely on computer software to ply out its free-and-easy activities, all information is stored in a central server. 4. Students welfare The students wellbeing is interpreted care by this department, activities such as sports, festivals, parties, concerts are nonionized, monitored and payd by this department. 5. compassionate resource The r ecruitment of red-hot members of provide, progresss and disciplinary surgery for misconduct of rung are all carried out by this department. The department in any case carries out training programs for members of staff. . Catering This department manages the catering services at the students and staff cafeterias, the department also makes orders for all the ingredients they need for preparing the food on the menu for the different days. The gross sales from the cafeteria are not managed by the catering department, they are managed by the finance department. 7. Medical services The students and health necessitate are contact by this department, the staff in this department include doctors, nurses and pharmacists.They treat any unforgiving student or staff for free, but they use software to keep their info such as medical records, take stock and lab results. 8. Public relations This department deals with uplifting the universitys kitchen range, maintaining good relations with early(a) stakeholders and promoting the university at different levels of the socioeconomic setup. 9. former(a) department Other smaller departments include quality assurance office, advertizing department and repairs and maintenance, transport and interrogation institute. VENDOR OVERVIEW INTRODUCTION SAPSAP AG is a software society based in Germany that makes attempt software, the company was founded in June 1972 and was started by creator IBM engineers, the company was initially called dodginganalyse und political programmentwicklung (System abbreviation and Program Development) but the name was later changed to Systemanalyse und Programmentwicklung (System compendium and Program Development), in 2005, the name was formally changed to SAP AG, SAP AG was include in the German stock mogul DAX in 1995 and was include in the Dow Jones STOXX 50 in 2003 (Lea spot, 2013).Currently, SAP is the world d bare-assing card in the sale of business and entropybase software with a market manage of 32%. whatsoever of the main products of SAP are- CATEGORY PACKAGE NAME cable Analytics Advanced Planner And Optimizer personal credit line instruction storage warehouse entre Enterprise exchange Component Governance, Risk And Compliance Human Resource focusing Systems Knowledge Warehouse Internet proceeding host compose essence attention Hana interpret reach feat solicitude Training And effect focussing Manufacturing subordinate selective information attention improvement And Asset Management diligence Oil And Gas Healthcare telecommunication Public Sector Utilities Retail dwarfish and midsize enterprises line of merchandise oneness parentage ByDesign Other CCMS Sapgui eCATT Central Process schedule origin Manager ORACLE seer is an Ameri bed informationbase and business steering software company that was founded in 1977, its first name was software program Development Laboratories, in 1979 the name was changed to relational Software Incorporation, the name was changed again in 1982 to visionary Systems Corporation and lastly it was renamed Oracle Corporation in 1995 (Wikipedia, 2013).Oracle is class-conscious as the worlds third largest software maker afterward Microsoft and IBM by revenue, however, it is ranked second in as an ERP software maker by market share after SAP. Oracle had a market share of 23% in ERP software between 2005 and 2009 while SAP had a staggering 32% market share. Some of Oracles products are heared on a lower floor CATEGORY PACKAGE NAME application programs Oracle E-Business Suite Enterprise accomplishment anxiety fiscal management Oracle coalition applications Oracle CRM on demand node relation management Hyperion JD Edwards world JD Edwards enterprise one Human capital management Master info management Primavera blade duty Sustainability Procurement Project management Siebel Supply chain management entropybase Oracle database 11g enterprise adaptation Oracle database 11g standard discrepancy Oracle database 11g standard translation one Active data take for Advanced certification Airline data model Database warranter Express pas seul Label security MySQL OLAP Oracle database convenience Database vault NoSQL database arrest backup Secure enterprise search Engineered systems Oracle smashing(p) data machine Oracle database toilet facility Oracle exadata database machine Oracle exalogic stretchy cloud SPARC superCluster T4-4 Sun ZFS storage appliance Enterprise management screening management Application performance management Application quality management Cloud management Database management Hardware management Lifecycle management Middleware management Oracle enterprise autobus 12c Java coffee beanFX Oracle JDeveloper Java program Micro fluctuation Java computer program standard discrepancy Oracle coffee bean SE suite Netbeans IDE Oracle java SE del ay Middleware Application football field Application server quislingism Portal Linux Developer tools Weblogic Webcenter SOA personal identity management Others Solaris emcees (hardware) coordinated management Sun ray clients Virtual backdrop infrastructure From the list, it provide be seen that Oracle makes more products than SAP, this may explain why their revenue is high. BUSINESS FUNCTIONSBusiness functions are the habit tasks performed in order to achieve the terminal of an organization. The figure down the stairs shows the business functions (LLC, 2002). These functions are similar for al close to all types of organization, but in some organization some functions are totally omitted based on the products or services offered. The figure under shows the most common business functions of any organization. A brief description of the business functions is given below Production search and development in this level, the organization develops new products and new designs for real products.Tests, experiments and survey are the characteristic activities of this phase, data collected from tests and experiments is stored, managed and utilise by the organizations ending makers Production and quality this is a major function and usually represents the biggest part of the organization in terms of human resource, at this level, the production is managed, scheduled and planned. Effective machine and staff utilization is a very(prenominal) cardinal aspect in this function, the quality and production rates are controlled based on the data received from the sales and design group. dispersion and Logistics this function deals with the supply chain, it manages the raw materials and the final products. The activities that fall under this function include the coordination of storage of raw and stainless products, management of transport and staff who direct deal with the supply chain. Sales Sales under this function, the relationship between th e organization and its customer comes in, the sales team presents the products to the customers in a convenient and persuasive manner, the team also makes tenders, proposals, invoices etc. o the customers. The team also gives feedback to the research, development and merchandise teams on the status of customer satisfaction. Marketing the marketing department deals with promoting the products of the organization, marketing will involve managing the packaging, advertising, forecasting, budgeting, pricing and planning. Carrying out market research and survey is also a key role played under this function Support services Finance this is a key function in any organization, even for non-pro equalizeable organizations.Management of silver and budgeting are the key activities in this function, the finance department records the incomes and expenditures of the organization and carries out rising planning in terms of change magnitude the income and reducing the expenditure. calculation t he use of computers has become almost mandate for any business, therefore, having computing stand services is very measurable. In this category, the organizations database, network and software are in effect managed.Human resource it deals with recruitment of new members of staff, promotion of staff, formulation of contracts and job descriptions for the staff, training of the staff and run awaying out disciplinary tasks concerning the staff. Materials under this category, the requirements of the organization are place and then the capableness suppliers are contacted, the prices are negotiated and the purchase orders are take a shitd. The staffs working in this area have to conterminously work with the production team as well as other teams in order to ensure that all teams in the organization have the requisite materials.External services Chartered accountants the accountants play out audits to validate the companys accounts, they also give advice on matters relating to t ax and other issues related to the finances of the organization. Management consultants the consultants carry out surveys on the organizations policies, procedures, methods, governance and administration. Then they use the data from the surveys to preach changes to the areas that have any flaws or require improvements.Recruitment agency they carry out job interviews for recruitment purposes, they look for the necessity skills mandatory by the organization and recommend to the human resource department a list of piece of taildidates who can best delay in the job. Advertising in most organizations, advertising is do by the marketing team, but in large organization, a separate external body is charged with advertising the organizations products and services. The advertisers will propose to the management the best arise to get an edge over the competitors.Market research this can also be done by the marketing department or by an external agency, surveys, data analysis, rough dra wing conclusions from the analysis and formulating recommendations are the main tasks in market research. Public relations this has lately become a very important business function for almost all organization, the public relations department uplifts and maintains the image of the organization, they answer to any inquiries made, carry out exhibitions, attend and organize conferences and also prepare press releases, brochures and newsletters.BUSINESS FUNCTIONS SUPPORTED BY ORACLE AND SAP From the list of business functions and the list of packages of the two vendors, it is easy to see that the two vendors have packages for almost all the business functions, packages such as procurement, Human capital, JD Edwards world, Master data management, Database security, Database management etc. from prophet cover almost all the business functions. SAP also has packages that support business functions these packages included Supply drawing string Performance Management, Human Resource Manageme nt Systems, Manufacturing, Business One, Central Process plan etc. the table below compares the two vendors in their ability to support business functions, BUSINESS FUNCTION SUPPORTED SAP ORACLEResearch and development * Master Data Management * Central Process Scheduling * Analytics * Solution Manager * Project management * Master data management, Advanced security * Active data guard * Application management * Database management * Collaboration * Identity management Production and quality * CCMS * Business One * Utilities * Manufacturing * Advanced Planner And Optimizer * Integrated management * Hardware management * Lifecycle management * Application performance management * Oracle exalogic elastic cloud * Database security * Siebel Distribution and Logistics * Central Process Scheduling * usefulness And Asset Management * Supply Chain Performance * Management * catalog Content Management * Central Process Scheduling * Service And Asset Management * Supply Chain Performance * Management * Catalog Content Management Sales * Business ByDesign * Retail * Master Data Management * Portal * Internet Transaction Server * Business ByDesign * Retail * Master Data Management * Portal * Internet Transaction Server Marketing * Training And display case Management * Analytics * Application quality management * Project management * Enterprise performance management Finance * Enterprise Central Component * Internet Transaction Server * Master Data Management * Service And Asset Management * Business One * Business ByDesign * JD Edwards world * Financial management * Oracle E-Business Suite * Web commerce * MySQL * Oracle database appliance * Database vault * Database management Human resource * Human Resource Management Systems * Training And Event Management * Human capital management TECHNOLOGY PLATFORM FROM SAP AND ORACLE technology platform refers to the ability to create or edit a software on an existing or future system, different ERP vendors have platforms tha t support their range of products and even their rivals products, this helps in allowing the customer to purchase a mixture of products from the same vendor or from two or more vendors. The table below shows the technology platforms of the two vendors SAP Oracle Sapgui * NetWeaver * Enterprise Workspaces * Cloud * SAP StreamWork * Mobility * Sybase Unwired Platform * Sybase Afaria * Project Gateway * match Enterprise * In-Memory Computing * Virtual background knowledge infrastructure * Developer tools * Linux * Portal * Application grid * Oracle java SE support * Netbeans IDE * Java platform standard version * Java platform Micro edition * Oracle JDeveloper * javaFX * Application server * Collaboration The table below shows the technology platform of the two In terms of the direct systems they support and other platforms. SAP ORACLE * Windows * Open Source * Web ground * Linux WindowsLinuxUnix COST COMPARISON BETWEEN SAP AND ORACLEThe total live of put oning an ERP project i s the total amount paid to put the system in place, it involve the purchase of the system, the salute of implementing the changes unavoidable for the system to work and the salaries and reward of the personnel who work in the system. In term of the initial personify, SAP has a higher price than Oracle, SAP has well-kept their high billing rates because their focus is mainly on larger enterprises, so the price seems unreasonable for small and strong suit enterprises, and therefore, most customer rank SAP as the most expensive (Jerferson, 2010). However, SAP has the lowest average cost invade at about 8% over budget but Oracle had the highest cost overrun at about 15%, which is almost double that of SAP.The retribution period for SAP is 13 months while that of Oracle stands at 11 months (Jerferson, 2010). According to a research conducted by sentiment consulting group, the project cost for the two vendors were as picture on the graph below It can be seen that the two normall y go beyond the anticipated budget (at 53. 6% SAP, 52. 6% Oracle) suggesting that the budgeted cost for ERP projects are believably to be less than the actual budget by an average of 53. 1% (Jerferson, 2010). The tables below were extracted from Nucleus Research and they were comparing the cost of SAP and Oracle (Jerferson, 2010). EASE OF USE The ease of use of an ERP system can be compared by looking at the customers satisfaction after purchasing the software. 2% of SAPs customers were satisfied while 74% of Oracles customer were satisfied, this indicates that Oracles software are easier to use than SAPs software but the brink between the two was very close (Jerferson, 2010). ERP MODULES The two modules were selected from Oracle, and they are Oracles Financial Management Analytics This module provides the overstep financial management team with a good insight into the status of the financial department and the financial results, it offers a corporate solution that can be deplo yed pronto and contains packaged dashboards and analytics tools that help give a quick insight into the status of the financial system.This module supports the financial business function, finance involves a lot of staff and workload, and the staffs carry out routine tasks that can be repeated daily, weekly, semi-annually or annually. These records are much kept in files and this poses a colossal challenge when the top management needs a quick insight or review into the results. Oracles Financial Management Analytics automates this system and maintains the records in a database system so that they can be accessed easily. The working principle of Analytics is depicted in the figure below (Oracle, 2012). The key features of Analytics are shown in the table below bluster DESCRIPTION Executive View thoroughgoing(a) Profit By Region, Income By Region, Net Cash flowing Process Management Metrics, hack Analysis, Overall/Entity StatusFinancial Close Schedule unofficial Summary, Grap hs, Milestones, payment Performance Indicators Ratios yr On Year Comparison Table, Ratio Components, Ratio Trend Analysis Profit And expiry Summary Income Statement, Variance Analysis, Trend Profit And Loss plebeian Profit Variance Analysis, plebeian Profit By Product, Trend Gross Profit symmetricalness sheet Consolidating Balance Sheet, Metrics, Variance Analysis, Trend Balance Sheet Cash Flow Cash Flow Summary, Consolidation, Variance Analysis Current Analysis Variance Analysis This module supports the finance business function, this is a key function in any organization, even for non-profitable organizations.Management of funds and budgeting are the key activities in this function, the finance department records the incomes and expenditures of the organization and carries out future planning in terms of increasing the income and reducing the expenditure. Oracle database 11g enterprise edition Oracles database 11g enterprise edition is a database management software that is suitable for small and medium sized enterprises, this module manages all the data in the organization and enables all the business applications to advantage from the performance, reliability, security and scalability of Oracles database 11g enterprise edition (Wikipedia, 2013). Oracles database 11g enterprise edition supports all standard data types such as XML, Text, Documents, Images, Audio, Video and Location data.Access to data is via standard interfaces such as SQL, JDBC, SQLJ, ODBC . shed light on, OLE . NET and ODP . NET, SQL/XML and Xquery, and WebDAV. It also has some analytical tools for border in SQL-based systems (Wikipedia, 2013). The figure below shows the working principle of Oracles database 11g enterprise edition. entropy entrepot sue information STORE USER USER PROCESS data STORE PROCESS DATA STORE PROCESS DATA STORE USER USER PROCESS DATA STORE PROCESS This module support several business functions, for example it supports the sales, finance, logistics, h uman resource management, production etc. by keeping all the relevant data in a secure and organized manner for easy access and recovery when needful.The two selected modules can perfectly fit in the universitys operation. The university has a finance department which deals with the management and controlling of the universitys budgets, it also deals with monitoring and management of the school fees as well as the staff salaries and allowances. The department relies heavily on computer software to carry out its daily activities. Oracles Financial Management Analytics can be used to manage the finance department of the university. Oracles database 11g enterprise edition can be used to manage all the university data including the students results, past and present exams, e-books, financial records, hospital records, convictiontables etc. VENDOR SELECTIONThe preferred vendor is Oracle, this is because, they are cheaper compared to SAP, the requital period is shorter than that of SAP and their customers enjoy higher rates of satisfaction. In addition, Oracle has break dance customer services than SAP and has a wider range of products to choose from than SAP. The arena of the organization under study did affect the choice, the university is a service provider and not a manufacturing organization, hence, some of the modules needed in the manufacturing domain may not be needed by the service providing university. The size also affected the choice of the vendor, the university can be considered as a big enterprise with branches (campuses) in different regions, thus a powerful tier I ERP system would be required to manage the university. A customized version ofERP will be the most appropriate for use in the university, this is because, the university is a unique enterprise with unique types of data management protocols, some data can be accessed by a hardly a(prenominal) authorized users while other types of data should be available for every user, the levels of authorisation in the university are different from those in other service providing enterprises. Therefore, a great deal of customization will be required if a successful ERP system is to be enforced, this is nevertheless, an expensive option since customized ERP system cost more and take foresighteder to implement. ERP DEVELOPMENT LIFE CYCLE The ERP development life cycle can be summarized in a flowchart below (Motiwalla, 2010).SCOPE AND COMMITMENT STAGE This is the first stage of the cycle and it entails carrying out a feasibility study to determine whether the ERP system will really work and if it works (Motiwalla, 2010), will it benefit the university. In addition to this, the university will develop the cooking stove of the implementation based on the resources and time requirements. Then the characteristics of the ERP implementation are defined to determine what features should be included in the ERP and the customization it may need, the top managements commitment become s very important at this stage and the short and long term vision for the new ERP system are formulated.Once this has been done, the suitable vendor is selected based on criterions such as price, reliability, payback period, customer support etc. The stove and commitments required at this stage include * Gap analysis an evaluation of the functions provided by the proposed ERP system is made and a similarity between the functions it can perform and the required functions is also made * Physical celestial orbit the number of users who will use the system, the location where the system will be implemented and the sites that will be addressed are considered at this point * BPR scope at this level, the users, department and sites affected are place, the live processes are looked at to see if any changes will e required to implement the system * Technical scope pass judgment the ERP system to establish if there are any modifications to be done on the system * Resource scope the time and money allocated to the project are dogged at this point * Implementation scope the actual implementation is considered to determine which modules will be implemented and the link with the existing system ANALYSIS AND DESIGN At this stage, the ERP system is designed by the constitute teams, the user requirements are established, and the differences between the latest business process and the ERP are identified and accommodated in the design (Motiwalla, 2010).Conversion of the data and the system is done at this point so that the new system is linked with the old one, a change in the management plan is also formulated to ensure successful implementation of the ERP system. Training of the staff on how to use the new system is also done at this stage. ACQUISITION AND DEVELOPMENT STAGE The software is purchased from the vendor and the license is paid for as well, tasks identified in the gap analysis are executed at this stage, the changes in the management are also implemented to allow for the proper functionality of the new ERP, the old data is transferred to the new system and finally the security of the new system is configured. IMPLEMENTATION STAGE The purchased software is installed and implemented, the approach used in implementation can be one of the following * Phased * Pilot * Parallel * macroscopic bangEach of these approaches has its pros and cons, but for our case, the best approach would every be phased or parallel because these two would give the staff and the students enough time to adapt to the new system. OPERATIONAL STAGE This is the final stage of the cycle, the project team officially hands over the system to the university, the university will own the system and shall be responsible for managing new releases, installation of the patches and upgrades and transposition of contracts and licenses with the vendor. Bibliography Jerferson, D. (2010). Battle of the Titans SAP vs ORACLE. Denver Panorama Consulting Group. Leakey, J. (2013, Febr uary 21). SAP AG. Retrieved February 22, 2013, from Wikipedia http//en. wikipedia. org/wiki/SAP_AG LLC, A. P. (2002). Business Etiquette. London ILT. Mereddy, R. (2011).SAP nucleotide Administration Handbook. New Dehli McGraw-Hill. Motiwalla, L. F. (2010). Enterprise System for Management. New Jersey Pearson Education Incorporation. Oracle. (2012). Oracle Financial Management Analytics Data Sheet. atomic number 20 Oracle Press. Research, N. (2010). TCO CASE STUDY SAP VERSUS ORACLE JD EDWARDS. Alabama Nucleus research Incorporation. SAP. 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